Employee scheduling is an important aspect of most businesses, and especially crucial for service businesses. Employee scheduling helps businesses keep track of everything in addition to fulfilling customer appointments, tracking deadlines, and allocating work for your service representatives.
The best way to accomplish all scheduling tasks is to use employee scheduling software. Employee scheduling software helps managers automate the creation and management of employee schedules by allowing staff adjustments, shift assignments, and optimized schedules.
Such software would help you efficiently allocate the working hours of your employees, ensure compliance, reduce labor costs and streamline work processes. Given below are five benefits of using such employee scheduling software for your business:
It helps you save a lot of time
Managers tend to spend 15% of their workday creating employee schedules manually or through spreadsheets. However, scheduling software helps managers save a ton of time as you don’t have to create an entirely new schedule every week or month as you can simply copy and edit previous schedules to create new ones.
This is especially useful if your company has recurring schedules with few changes. Employee scheduling software also allows you to copy and paste shifts or employee credentials from one slot to another.
It helps you reduce labor costs
Labor costs are one of the biggest contributors to a company’s expenses, and employee scheduling software helps you greatly cut them down. Such software allows managers to easily calculate overtime, and employee breaks, and calculate the actual number of hours that employees work as opposed to the hours that were scheduled.
This helps reduce labor costs, by allocating employee hours accordingly. Managers can also automate leave requests through such software and all unpaid leaves are hence accounted for accordingly.
It helps you reduce conflicts and missed bookings
Manual employee scheduling often features a ton of conflicts in terms of missed bookings, duplicate bookings, and multiple bookings within the same time frame. Not only does this crowd your employees’ schedules but also enrages your customers in terms of your employees either missing their bookings, arriving late, or leaving in a hurry.
While scheduling work appointments you should be focusing on quality and efficiency rather than on quantity, and employee scheduling software allows you to do just that.
It helps automate communication
When companies rely on manual scheduling plans, they are often communicated to relevant employees through email or memos. The problem with this sort of distribution is that any changes or updates to the employee schedules can then not be successfully communicated with all team members as they might not be in their offices or may not be using their devices on the field.
However, with employee scheduling software, all schedules and pertaining changes to it are communicated through real-time updates and notifications to integrated devices.
It enables strategic staffing
Employee scheduling software allows managers to enable strategic staffing in terms of understanding periods of downtime and periods of heavy activity. By understanding which hours during the week require heightened input from employees and which pertaining hours do not engage their employees to their full capacity, managers can help allocate their employees’ time more efficiently.
For instance, managers can forward employees towards relevant training during downtime, and they can hire extra help during busy hours.
Employee scheduling software takes care of all your scheduling needs in a comprehensive manner. The ease and convenience that such software poses for managers and employees alike is unmatchable as managers can integrate and automate multiple other functions such as payroll and customer service. Instead of manually creating schedules that take a ton of your time and lead to confusion amongst your team, employee scheduling software is the best plausible solution.